Privacy Policy Update May 2018

Towcestrians Sports Club – GDPR Privacy Statement

Version 1


Privacy Policy


At Towcestrians Sports Club, we are committed to protecting your privacy and information security.  Please read this Privacy Policy carefully so that you are aware of the steps we take to protect your privacy, what information we collect, how we use it now, or may use it in the future and what your rights are.


Our address for correspondence:

Towcestrians Sports Club

Greens Norton Road


NN12 8AW

Controllers of information

Any personal information we gather is controlled by Towcestrians Sports Club.


We aim to process information about you fairly and in a transparent manner and the aim of this document is to provide you with sufficient information for you to be able to understand what we are doing with your data.


If you are unsure how we are handling information about you or you think we could improve our privacy information, please contact Towcestrians Sports Club in writing at the above address.


What information do we collect and how do we use it?

We collect directly from you the information provided when you complete an application form for membership of Towcestrians Sports Club.


When you use our websites or register information with us via telephone, email or writing to us, we may collect, derive, combine, access, or otherwise process your personal information for the following purposes:


  1. To offer, administer and provide information relating to club events/functions and match results.
  2. To keep you notified of relevant Towcestrians Sports Club offers, news, offers and information, which we think, may be of interest to you including by email, post or telephone where you have granted us permission to do so.
  3. To send you market research surveys for information purposes in order that we can improve the facilities of the club.


Legal basis for processing your data

We undertake the activities above for the reasons below:


  • Point 1 above – to fulfil any contractual obligations we may have when you make purchases from us.
  • Points 2 & 3 above – on the basis of your consent.


What we do with the information that we collect? 

We wish to ensure you are kept up-to-date with what we are doing and share any information that we consider will be of legitimate interest to you. We only email when we have something we consider is worth sharing and we will never share your contact details or your personal details with anyone else.


Sharing of your personal information will only occur when this would be allowed given the purpose your personal information was initially collected for.  In all cases, any use of your personal information by Towcestrians Sports Club which has been instigated by us, will comply with this Privacy Policy.

We do not transfer personal information about you outside of the European Economic Area.  In the unlikely event we should wish to do so in future, we will only do so to the extent that it is permitted under all privacy and communications legislation applicable within England and Ireland.  If we need your specific and express consent to do this, we will obtain it before transferring any personal information.


We do not sell, rent or trade the data we collect with other companies and businesses for marketing purposes.



Your consent

By using our website, you consent to the use of any information provided by you, collected from you, or derived based on collected personal information by Towcestrians Sports Club for the purposes described in this Privacy Policy.


You have a right to indicate your personal data preferences I.e. whether your personal data is disclosed to third parties, preferences regarding the frequency, subject matter, and the format of communications you receive from Horton House Sports Club.  You have the right to withdraw your consent at any time for any of the processing activities that are based on your consent.


To exercise any of your rights, preferences or withdraw consent please e-mail your request to the club secretary.



Data retention

We collect personal information for specific purposes and on specific legal bases and endeavour to collect only the personal information required for those purposes.


Once this purpose has been fulfilled and the personal information is no longer required, we will destroy it.



Your rights

You have the right to request at reasonable intervals, access to the personal information we have collected about you. Please refer any subject access request to the club secretary.


When requesting access to your personal data provide as much detail as possible about what personal data you would like access to and include in the subject line that it regards an access request. For complying with your access request, we may ask you to provide us with evidence of your identity plus some additional information.


If you so choose you may request us to rectify or block the processing of your personal data if that personal data is no longer accurate, up-to-date or when the further processing of that personal data would be in violation of applicable data protection legislation.


You have a right to request that your personal data be deleted, if the data is no longer relevant to the original purposes for processing, or should you choose to withdraw your consent.


You have a right to receive any personal data that you have provided to us in order to transfer it onto another data controller where the processing is based on consent and is carried out by automated means called a data portability request.


You have the right to object to our processing of your personal data where the basis of the processing is our legitimate interests including but not limited to direct marketing and profiling.


You have a right to information about how we are processing information about you and we have an obligation to processes only a minimum of data for specific, explicit and legitimate purposes in a fair, lawful and transparent manner. This Privacy Policy fulfils our obligations to provide you with information but you should contact us directly if you have any questions or concerns.


To exercise any of your rights, please inform us by contacting the club secretary


You have a right to lodge a complaint about any aspect of how we handle your data by first contacting the club secretary sending outlining the details of your complaint.  We will make every effort to resolve your complaint internally.  Should you feel that the way we have dealt with your complaint is unsatisfactory, you have the right to then raise your complaint with the Information Commissioner’s Office in the UK who can be contacted here:


Links to other websites

This Privacy Policy does not cover the links within the Towcestrians Sport Club website and the links to other websites. Those websites are not governed by this Privacy Policy, and if you have questions about how a website uses your information, you’ll need to check that website’s privacy statement.


Any questions regarding your privacy?

We are happy to discuss privacy and data protection with you.  You may contact our Data Protection Officer/Club Secretary


Towcestrians Sports Club is committed to ensuring that your privacy is protected. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.


We endeavour to take all reasonable steps to protect your personal data, but cannot guarantee the security of any data you disclose online. You accept the inherent security implications of sending information over the Internet and will not hold us responsible for any breach of security unless we have been negligent.


Applicable data protection law

This Privacy Policy has been based on the General Data Protection Regulation (GDPR). If you are subject to more stringent data protection legislation please refrain from using this website or any of our other services.


Changes to this Privacy Policy

We may on occasion change our Privacy Policy.  If we do change our Privacy Policy, please check this page from time to time to ensure that you are happy with any changes.


Cookie Policy

Our website uses cookies, by continuing to browse this website you are consenting to the use of these cookies.


What are cookies?

Cookies are very small text files that are stored on your computer when you visit websites. We use cookies to ensure we give you the best experience on our website


How do cookies work?

The information stored by cookies allows people to use the details to tailor pages specific to users or the page can use the data in the cookie to carry information from one visit to the website or related site, to the next.


Cookies only use data that has been volunteered by the user or that a webserver already has stored.


How can these cookies be disabled?

Information on deleting or controlling cookies is available at

A copy of this policy is available to read on the club noticeboard.